Japan Inbound Event Logistics
The "Door-to-Booth"
Solution
Premium inbound logistics for international exhibitors in Japan.
Customs, move-in scheduling, and coordination with the organizer's official forwarder — handled for you.
The Challenge
Exhibiting in Japan Can Be Daunting
For international companies, the "last mile" of logistics in Japan often presents the most significant hurdles.
Official Forwarders Differ by Show
Many Japanese exhibitions appoint an official forwarder for handling inside the hall. Using them is usually not mandatory, but the terms differ from show to show, and the exhibitor manual has to be read closely before the shape of the job is decided.
Customs and Temporary Import
ATA Carnet, temporary import, giveaways and consumables are each handled differently. Cargo that clears late misses its move-in day.
Working Across Two Languages
Japan's exhibition industry is opening up, and more organizers now correspond in English. Even so, the forms and the fine details on site tend to move in Japanese, so you need someone who works in both.
Scope of Work
Where Freight Ends, Exhibitions Begin
A standard freight service carries your cargo to the venue and takes responsibility up to that point. Exhibition logistics picks up from there.
Standard Freight Forwarding
Origin to the venue dock
Your cargo reaches the venue. The move-in rules, the official forwarder, and the work inside the hall are arranged separately.
Pacific Exhibition Logistics
Everything above, and the hall as well
Your exhibit stands ready on the show floor, and your crates come home after the closing day.
Our Solution
How We Work in Japan
How a shipment comes together depends on the show. We look at the conditions and propose the shape that works best for yours.
From Your Facility to the Venue
Pickup at your warehouse or factory, ocean or air freight, customs clearance, and domestic transport, arranged as one movement and timed to the venue's receiving conditions.
Customs & ATA Carnet
ATA Carnet, temporary import, and customs handling, planned from the start with the re-export after the show in mind.
Shows With an Official Forwarder
Where the organizer's official forwarder handles work inside the hall, we deal with them directly on paperwork, move-in slots, and timed delivery. Consolidating on-site work this way is often the more economical route.
Everything Else
Many shows have no official forwarder, and store fit-outs, corporate events, and one-off projects rarely do. There we build the team ourselves, with packing and trucking partners, up to helping dress your exhibit.
One Point of Contact for Your Freight
Booth space, exhibitor fees, and badges stay between you and the organizer. Everything on the freight side, from the official forwarder to the venue and customs, comes through us. We work alongside you and carry the project through to the end, from move-in to move-out. If you would like us to take on more than that, just ask.
Our Process
Door-to-Booth Logistics Flow
A seamless journey from your origin to exhibition success in Japan
Worldwide
Your Origin
Collect & prepare cargo for export
Air / Sea
International Transit
Safe cargo transfer to Japan
Clearance
Japan Customs
ATA Carnet or formal import handling
Coordination
Venue Arrival
Time-designated delivery within schedule
On-Site
Move-In Coordination
With the official forwarder, or our own team
Success
Exhibition Ready
Focus on your customers
Worldwide
Your Origin
Collect & prepare cargo for export
Air / Sea
International Transit
Safe cargo transfer to Japan
Clearance
Japan Customs
ATA Carnet or formal import handling
Coordination
Venue Arrival
Time-designated delivery within schedule
On-Site
Move-In Coordination
With the official forwarder, or our own team
Success
Exhibition Ready
Focus on your customers
Key Service Features
Comprehensive On-Site Support
Our team manages every detail, allowing you to focus on your business objectives
Bilingual Project Manager
- Fluent in English & Japanese
- Acts as your local liaison
- Coordinates with the venue and the official forwarder
- Clear communication at every step
Time-Designated Delivery
- Scheduled with venue precisely
- Arrive within move-in slots
- Avoid delays and penalties
- Setup time protected in the plan
Specialized Cargo Handling
- Delicate prototypes
- Precision machinery
- Fine art & displays
- Specialized equipment used
Total Support for a Stress-Free Event
Unpacking & Placement
Crate unpacking and initial positioning of heavy items within your booth
Empty Crate Storage
Remove, store, and return empty packing materials after the event
Reverse Logistics
Repacking and export arrangements with all paperwork handled
Why Choose Us
Local Expertise, Global Standards
We eliminate the uncertainty of Japanese event logistics, providing a reliable, professional pathway for your successful exhibition in Japan.
Local Expertise
Venue rules and organizer conditions change with every show, so we check the current terms for yours and plan from there.
Global Standards
World-class logistics services with international best practices and quality assurance.
Dedicated Support
Your trusted partner for navigating complexities and ensuring a successful exhibition.
Our Global Track Record
North America
Las Vegas / Los Angeles / Anaheim / San Jose / San Francisco / Chicago / Orlando / Boston / New York / Mexico City / Vancouver / Ottawa
Europe
Frankfurt / Düsseldorf / Munich / Hanover / Barcelona / Milan / Bologna / Paris / London / Amsterdam
Asia & Middle East
Shanghai / Beijing / Qingdao / Shenzhen / Guangzhou / Tianjin / Xiamen / Hainan / Chengdu / Hong Kong / Taipei / Seoul / Busan / Singapore / Kuala Lumpur / Yangon / Bangkok / Chonburi / Hanoi / Ho Chi Minh City / Jakarta / Bali / Dhaka / Mumbai / Delhi / Dubai
Oceania & Africa
Perth / Nairobi
Japan (Domestic Network)
Tokyo / Yokohama / Osaka, and other locations across Japan as the project requires
Japan | Major International Trade Shows
- Japan Mobility Show
- Japan IT Week
- Manufacturing World Japan
- JIMTOF – Japan International Machine Tool Fair
- SEMICON Japan
- NEPCON Japan
- GPEC – Greenhouse Horticulture & Plant Factory Exhibition
- FOOMA JAPAN
- TECHNO-FRONTIER
- Medical Japan
- BIO JAPAN
- INTERPHEX Japan
- CPHI Japan
- FOODEX JAPAN
- HCJ – Japan International Hotel & Restaurant Show
- Japan Home Show
- Tokyo Motorcycle Show
Sustainability · Scope 3 Transparency
Quiet support for cargo CO2 visibility and reduction
Scope 3 disclosure (supply-chain greenhouse gas emissions, including transport) is under increasing pressure from regulators and stakeholders of large shippers. A forwarder's ability to provide transport-emissions numbers now flows directly into the shipper's integrated and sustainability reports.
Pacific Inc. calculates cargo CO2 emissions using the industry-standard GLEC Framework. Beyond per-shipment data, we surface sea-vs-air comparisons, mode-optimization proposals, and reference offset costs — so you can make transport decisions with the numbers in front of you.
Industry-standard methodology from Smart Freight Centre. DSV, Kuehne+Nagel, and DHL Global Forwarding all operate on the same base.
Shipping the same cargo by air produces roughly 85× the emissions of sea freight. The tool visualizes the gap so you can quantify the reduction opportunity.
CO2 data for shipments handled by Pacific Inc. can be used as a primary input for your integrated report or sustainability report.
For shipment-level data suited for corporate reporting, please contact us.
Contact
Get in Touch
International logistics into and out of Japan — exhibitions, general cargo, customs and on-site installation. Tell us about your shipment and we'll come back with a structured quote.
Contact Information
Address
Hulic Minatomirai 10F,
1-1-7 Sakuragicho, Naka-ku,
Yokohama, Kanagawa 231-0062, Japan
Inquiries
Please use the form to get in touch
Business Hours
Monday - Friday: 9:00 AM - 6:00 PM (JST)
Closed on Japanese national holidays
Request a Quote
Quotes and consultations are free. We reply within 24–48 hours on business days.