Exhibition Worksby NewPacific

Japan Inbound Event Logistics

The "Door-to-Booth"
Solution

Premium inbound logistics for international exhibitors in Japan.From arrival port to your booth — seamless, stress-free delivery.

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The Challenge

Exhibiting in Japan Can Be Daunting

For international companies, the "last mile" of logistics in Japan often presents the most significant hurdles.

Complex Venue Regulations

Japanese venues have strict rules, narrow time windows for move-in and move-out, and complicated loading zones that can create logistical bottlenecks.

Communication Barriers

Language differences with local venue staff, decorators, and drayage handlers can lead to misunderstandings, delays, and errors in setup.

Risk of Costly Delays

A simple misunderstanding of local rules can lead to missed move-in slots, disrupting your entire setup schedule and impacting your exhibition readiness.

The Difference

Traditional vs. Pacific Solution

Traditional Logistics

Standard freight forwarding

Cargo left at loading dock
No venue coordination
Language barriers with staff
Missed move-in slots
Exhibitor handles last mile alone
Stress and uncertainty
Result:

Risk of delays, damaged goods, and a stressful exhibition experience

Pacific Door-to-Booth

Complete exhibition logistics

Direct booth delivery
Venue slot scheduling
Bilingual project manager
Time-designated delivery
Full on-site support
Peace of mind
Result:

On-time delivery, safe handling, and a successful exhibition

Our Solution

Beyond the Loading Dock

Pacific Inc. specializes in premium inbound logistics that goes beyond simply delivering goods to the venue entrance.

Door-to-Booth Delivery

We take responsibility for moving your assets from the arrival port or airport directly inside your designated exhibition space.

Bilingual Project Management

Our team includes experienced project managers fluent in both English and Japanese, acting as your local liaison for all on-site logistics.

Time-Designated Delivery

We work closely with venues to schedule precise delivery times, ensuring your assets arrive exactly when needed.

Specialized Cargo Handling

Expertise in handling delicate prototypes, precision machinery, and fine art with specialized equipment and techniques.

Our Process

Door-to-Booth Logistics Flow

A seamless journey from your origin to exhibition success in Japan

Worldwide

Your Origin

Collect & prepare cargo for export

Air / Sea

International Transit

Safe cargo transfer to Japan

Clearance

Japan Customs

ATA Carnet or formal import handling

Coordination

Venue Arrival

Time-designated delivery within schedule

Bilingual Team

On-Site Support

Unpack, position & booth setup assist

Success

Exhibition Ready

Focus on your customers

Key Service Features

Comprehensive On-Site Support

Our team manages every detail, allowing you to focus on your business objectives

Bilingual Project Manager

  • Fluent in English & Japanese
  • Acts as your local liaison
  • Coordinates with venue staff
  • Clear communication at every step

Time-Designated Delivery

  • Scheduled with venue precisely
  • Arrive within move-in slots
  • Avoid delays and penalties
  • Ample setup time guaranteed

Specialized Cargo Handling

  • Delicate prototypes
  • Precision machinery
  • Fine art & displays
  • Specialized equipment used

Total Support for a Stress-Free Event

STEP 1

Unpacking & Placement

Crate unpacking and initial positioning of heavy items within your booth

STEP 2

Empty Crate Storage

Remove, store, and return empty packing materials after the event

STEP 3

Reverse Logistics

Repacking and export arrangements with all paperwork handled

Why Choose Us

Local Expertise, Global Standards

We eliminate the uncertainty of Japanese event logistics, providing a reliable, professional pathway for your successful exhibition in Japan.

Local Expertise

In-depth knowledge of the Japanese event landscape, venue regulations, and local practices.

Global Standards

World-class logistics services with international best practices and quality assurance.

Dedicated Support

Your trusted partner for navigating complexities and ensuring a successful exhibition.

Our Global Track Record

North America

Las Vegas / Los Angeles / Anaheim / San Jose / San Francisco / Chicago / Orlando / Boston / New York / Mexico City / Vancouver / Ottawa

Europe

Frankfurt / Düsseldorf / Munich / Hanover / Barcelona / Milan / Bologna / Paris / London / Amsterdam

Asia & Middle East

Shanghai / Beijing / Qingdao / Shenzhen / Guangzhou / Tianjin / Xiamen / Hainan / Chengdu / Hong Kong / Taipei / Seoul / Busan / Singapore / Kuala Lumpur / Yangon / Bangkok / Chonburi / Hanoi / Ho Chi Minh City / Jakarta / Bali / Dhaka / Mumbai / Delhi / Dubai

Oceania & Africa

Perth / Nairobi

Japan (Domestic Network)

Tokyo / Utsunomiya / Shizuoka / Nagoya / Osaka / Hiroshima / Fukuoka

Japan | Major International Trade Shows

Sustainability · Scope 3 Transparency

Quiet support for cargo CO2 visibility and reduction

Scope 3 disclosure (supply-chain greenhouse gas emissions, including transport) is under increasing pressure from regulators and stakeholders of large shippers. A forwarder's ability to provide transport-emissions numbers now flows directly into the shipper's integrated and sustainability reports.

Pacific Inc. calculates cargo CO2 emissions using the industry-standard GLEC Framework. Beyond per-shipment data, we surface sea-vs-air comparisons, mode-optimization proposals, and reference offset costs — so you can make transport decisions with the numbers in front of you.

GLEC Framework Compliant

Industry-standard methodology from Smart Freight Centre. DSV, Kuehne+Nagel, and DHL Global Forwarding all operate on the same base.

Sea vs Air Comparison

Shipping the same cargo by air produces roughly 85× the emissions of sea freight. The tool visualizes the gap so you can quantify the reduction opportunity.

Scope 3 Report Ready

CO2 data for shipments handled by Pacific Inc. can be used as a primary input for your integrated report or sustainability report.

Calculate cargo CO2 emissions

For shipment-level data suited for corporate reporting, please contact us.

Contact

Get in Touch

International logistics into and out of Japan — exhibitions, general cargo, customs and on-site installation. Tell us about your shipment and we'll come back with a structured quote.

Contact Information

Address

Hulic Minatomirai 10F,
1-1-7 Sakuragicho, Naka-ku,
Yokohama, Kanagawa 231-0062, Japan

Inquiries

Please use the form to get in touch

Business Hours

Monday - Friday: 9:00 AM - 6:00 PM (JST)
Closed on Japanese national holidays

Request a Quote

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