For Overseas Exhibitors in Japan · Executive & VIP Support
Exhibitor Concierge
Bilingual staff attend on the days you need, from the stand during move-in through the show floor, meetings and dinners, and the move-out.
Where We Fit
Organizers and their offices provide the framework: the exhibitor manual, the deadlines, the official contractors, a service desk for the whole hall. Stand builders, forwarders and electrical contractors each look after their own part of the show, and do it well.
What tends to land with the exhibitor is holding the thread between them, and looking after the people who fly in. That is the part we take.
Each project has a named contact. Anything you need goes through that person, who shares what is needed with the rest of the team.
What We Look After
On the Show Floor
- Interpreting on the stand and in meetings, technical discussions included
- First morning: badge collection, finding your stand, walking the hall
- On call through show days for whatever comes up
- Move-in and move-out attended so nothing is left behind
For Executives and Guests
- Met at your hotel or the station and brought to the hall
- Restaurant reservations near the venue, including private rooms for client dinners
- Meeting rooms and off-site space when you need to sit down properly
- Chartered cars and hotels introduced through providers we work with regularly, contracted directly by you
- Visits to factories and business partners after the show, with us alongside
Before Your Team Arrives
- Liaison with the organizer’s office and the official contractors
- The days on site set out in one plan — who is where, and when
- Meetings and interpreting scheduled around your time on the stand
Booked by the Day
Take the days that matter and leave the rest. Most teams take the move-in day, the show days their senior people are on the stand, and the day after.
Move-in
Attended, with the run-up to day one confirmed
Show days
On the stand with your team, day by day — only the days you need
Move-out
Attended, with nothing left behind
Before and after
Visits to factories and business partners, meetings, and moving around the city
Tell us the days and what you need on each, and we will come back with a structured quote.
Tokyo Big Sight · Makuhari Messe · Pacifico Yokohama · Intex Osaka · Aichi Sky Expo · Port Messe Nagoya
If your team has a free day before flying home, tell us what they would like to see. From Tokyo Big Sight, Makuhari or Yokohama, most of what people ask for is within an hour.
Contact
Get in Touch
Tell us the show, the dates and roughly what your team needs on site, and we will come back with a structured quote. Quotes and consultations are free.